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You close your year step by step, up to annual accounts with notes that are ready to sign. Bilanzi suggests depreciation, accruals, taxes and private shares. With Bilanzi you prepare the resolution, the minutes and the dividend, and the waiver of the audit where the law allows it.

For Zurich, Bern, Aargau, St. Gallen, Lucerne and Zug, Bilanzi shows every box of the tax form, for a GmbH, an AG and a sole proprietorship. The figures come from your annual accounts, and you file the return in your canton’s portal. Bilanzi tells you the deadlines and later compares the assessment with your return.

Under Owners and management, keep your share register and beneficial owners up to date. Transfers and capital changes update the registers and reporting deadlines. Copy the details for EasyGov. Written resolutions and commercial register templates are available in four document languages.

Take a photo of the receipt with your phone or upload a PDF. Bilanzi keeps every original and never deletes one.

Your business has its own address for receipts. Send receipts there as attachments. Suppliers you allow send their invoices straight to your receipt inbox.

Bilanzi shows every entry without a receipt. You add the receipt later, write an internal voucher or note why there is none.

Out-of-pocket spending is claimed with a photo of the receipt. Once it is approved, you pay it back.

Ask in your own words, such as “How do I import a bank statement?”. Bilanzi answers from its help, with the steps and the way through the app. The same field finds contacts, invoices and settings.

Bilanzi reads the receipt and suggests the entry. Nothing is posted until you confirm it. The AI runs in Switzerland, at Infomaniak in Geneva.

A receipt that arrives by email, WhatsApp or upload is already read when you open it. You see the suggestion and confirm.

For every new payment without a rule, the AI suggests an account and a VAT rate on its own. Before the VAT return and the year-end close, it points out possible duplicates, unusual VAT codes and missing receipts. For quotes and reminders, it writes a text that you adjust.

Ask in your own words, such as “Who still owes me money?”. Bilanzi answers from your books and prepares an invoice from a single sentence. It calculates your key figures and tells you how they look and what you can do.

Connect your mobile number and send receipts as a photo or PDF to Bilanzi on WhatsApp, and one button in the chat books the suggestion. There you also draft invoices, quotes and entries, prepare reminder runs, ask questions by voice and get reminders of the VAT deadline, payments and open receipts. Meta and Twilio process the messages, partly in the United States. With “Tom:” before your message, you reach Tom directly.

Write to Bilanzi on WhatsApp “Prepare the VAT return”, “Run payroll” or “Pay the invoices due”. A button prepares the return, the payroll run or the payment order. You finalise and release them in Bilanzi.

Ask Bilanzi on WhatsApp what awaits your approval. You approve expenses and supplier invoices with one button, and Bilanzi posts them straight away. If your business requires a second person, someone else approves your own expenses.

Every customer and supplier has their own page showing what has been invoiced and what is open. Contact people, notes and next steps sit alongside. You pull companies straight from the commercial register.

Log calls, meetings and notes on each customer, with the person and the outcome. Plan the next step with a day and a time. All open steps sit on one list, and a morning email can remind you of them.

Send a quote with a link. Customers accept with their name or decline without an account. The job and Today show their decision.

Every deal lives in one place, from inquiry to final invoice. A job keeps quotes, work reports, delivery notes and invoices together. Record partial deliveries without prices and let customers confirm receipt on the phone. Then invoice the delivered quantities.

Start the timer or enter hours directly on a job. Turn open hours into a work report with one tap. Stop your running timer from Today.

Track job hours with a timer or manual entry. Turn open hours into a work report with one tap. The customer signs on screen, then you invoice the report.

Save your hourly rate, travel or materials once, with price and VAT rate. In invoices and quotes, you pick them from the list. Add an internal cost rate to services for job costing.

Compare quotes, invoiced amounts, supplier costs and internal labour. Tracked and open hours show their sales value. Catalogue cost rates include your own work in the margin.

Write the invoice in francs or euros and email it straight from Bilanzi, with the receipts for your expenses if you like. Your customers’ replies land in Bilanzi. You see when the invoice has been paid.

For subscriptions, rent or maintenance contracts, you set up the invoice once. Bilanzi creates it on the due date by itself.

You give a discount in percent, per line and on the total, in quotes and invoices. When a customer pays with a cash discount, Bilanzi books the deduction itself. On a final invoice you show a retention for the warranty period. It is not chased before its date.

You set your reminder levels once. For each overdue invoice, Bilanzi suggests the next level, with fee, default interest and QR payment part. The reminder goes out as a PDF or by email.

Record your suppliers’ invoices and approve them. You pay straight through your connected bank or with a payment file for your e-banking. You see what falls due soon.

If a supplier suddenly names a different IBAN, Bilanzi warns you when you approve. Payment waits until you have confirmed the new IBAN.

Invoices, quotes and reminders carry your logo and your business’s colour.

You can also send invoices, quotes and reminders as a letter, within Switzerland and Liechtenstein. Bilanzi prints the letter in colour and hands it to Swiss Post, also as registered mail with a proof of dispatch for debt collection.

Bilanzi issues a recurring invoice on its date and sends it by email. Before the due date it sends a friendly reminder, then it chases payment along your dunning levels. When your customer pays exactly the amount with the QR reference, Bilanzi matches the payment by itself. You get a copy of every email.

Invoices and reminders carry a small “Created with Bilanzi” at the bottom. One switch hides the line.

Bilanzi reads CAMT, MT940, Excel and the CSV exports of many Swiss banks, such as PostFinance, UBS and Raiffeisen. You upload several files at once, or one ZIP archive. For any other table, you map the columns yourself once.

For every payment, Bilanzi suggests the matching invoice or receipt and gives the reason. If the receipt arrives after the payment, Bilanzi attaches it by itself. When you post a payment straight to an account, Bilanzi remembers it for the next one.

You can invoice in euros and post receipts in any currency. If you like, Bilanzi uses the monthly average rate of the Federal Tax Administration. Your books stay in francs.

If all you have is your bank’s PDF, the AI reads the statement. Bilanzi checks that the opening balance, the payments and the closing balance add up, and shows you everything before the import.

Connect Bilanzi to your bank through EBICS. Every morning your movements arrive on their own, and you send payment orders straight to it. You approve them in your bank’s app.

When you upload a bank statement, Bilanzi books every payment it already knows, just like last time. Under Today you see what is done and can undo a booking with one tap.

Bilanzi checks your books monthly and before VAT returns and year end. Each finding shows its basis and your next step. On “Today”, the books check loads in the background.

Every entry starts as a draft, which you review and then post for good. You correct it with a reversing entry. Nothing is ever overwritten.

Bilanzi suggests a chart of accounts based on the Swiss SME chart, suited to your industry. You lock a year once it is done.

Keep machines, vehicles and fittings in the asset register. Bilanzi calculates depreciation and prepares the entry as a draft.

Assign costs and income to a site, a vehicle or a project. You see what each cost centre cost and earned.

Bilanzi prepares clear corrections from the details you confirmed. You review the amount and confirm the posting.

Bilanzi shows purchases of the year that could be fixed assets. The AI assesses each one and picks the kind from the FTA leaflet. With one tap you prepare the reclassification as a draft.

Every rate, deadline and form field names its official source. Bilanzi only uses it once you have approved it after reading the source.

Choose agreed or received consideration for the effective and net tax rate methods. Bilanzi warns about VAT liability and compares methods using your figures. Record acquisition and import tax, reconcile the year and download an inspection package.

The first page shows what you need to decide, your key figures, upcoming deadlines and your year in charts. Monthly charts show revenue, expenses and profit alongside a readable data table.

See week by week what reaches your account and what goes out: open invoices, invoices from templates and salaries. You know early where money gets tight. On the first of each month an email reminds you, if you like.

Set for each financial year what an account should earn or cost, by cost centre if you like. Next to it you see what is already booked. Where costs run over budget, you see it at once.

Both are ready at any time, structured according to the Swiss Code of Obligations. Behind every line you see the accounts, and behind every account the entries.

A checklist takes you in four steps from the finished year to opening the next one. The annual accounts are frozen along the way.

Add your employees and run payroll every month. You download the payslips as PDFs, and Bilanzi prepares the entry.

Bilanzi calculates withholding tax and keeps an annual payroll account for each person. You approve the contribution rates yourself, once.

At year end or when someone leaves, you issue the salary certificate following Form 11. The amounts come from the payroll runs, and you download it as a PDF.

For every finalized payroll run you fetch a payment file for your e-banking. Each person gets their net salary to their IBAN, also to an account abroad. After a correction the file pays only the difference.

Once a month is closed, each person gets their payslip by email, from your company. At year end or when someone leaves, the salary certificate arrives the same way.

Your chart of accounts, opening balances, contacts and open items come along, as a CSV file or pasted from Excel. Bilanzi suggests an account for every line and remembers your choices for the next company. After every move, a check report as a PDF shows whether everything matches.

Bilanzi collects the paid orders from your Shopify shop. From them it creates one draft entry per day, with revenue and VAT per rate.

Your own software and AI tools read your books via REST or MCP. They prepare draft entries, the VAT return, payroll runs and payment orders. They cannot post, pay or see wage amounts.

Entries, receipts and permissions appear in the audit trail. Bilanzi checks the chain every night and alerts the operator to a break. Share a saved export for a limited period in read-only mode, with every access logged.

Once a financial year is done, you lock it and give a reason. After that, nobody can post to that year, not even you, and the lock cannot be lifted. The audit trail shows who locked it and when.

Bilanzi keeps books and receipts for as long as the law requires. You see each year’s deadline and record holds and longer periods.

Download a financial year as a package with original receipts, CSV files and checksums. The audit trail, access log, procedure documentation and independent verification guide are included. Read the files without Bilanzi.

Invite people into your business and give each one a role, such as bookkeeping, payroll or audit. The role decides what they see and do.

Sign in with Google, Apple or email and protect your sign-in with an authenticator app. Bilanzi speaks English, German, French, Italian and Albanian, light or dark, on phone and laptop. You delete your account yourself when you stop.