You take a photo of a receipt, and Bilanzi files it as an original. If you want, the AI reads it and suggests an entry. It shows you what the suggestion rests on, and nothing is posted until you confirm.
On your phone, the workspace has a camera button in the bar at the bottom. You tap it, hold the receipt in view and take the picture. If the photo is already in your library, you pick it from there. On a computer you upload the file under Receipts, for example the PDF a supplier sent you. Or you email the receipt as an attachment to your business’s address, which you find in the receipt inbox. Send it from the address you sign in with.
Bilanzi files every file as an original, in private storage that belongs to your business. When it files it, Bilanzi works out a digital fingerprint of the file, and the original is never overwritten after that. Uploaded the wrong thing? You void the receipt and give a reason. It does not disappear. It stays visible, marked as void.
Reading receipts with AI is part of Autopilot, with no price per receipt. When you photograph a receipt with the camera button or upload it under Receipts, Bilanzi reads it straight away. Receipts you send by email or WhatsApp are read as they arrive, as long as the switch in the receipt inbox is on. On Free, Autopilot reads a few receipt pages for free, so you can try it.
You then see the merchant, the date, the amount and the suggested account, with its number and name. The AI only picks accounts from your own chart of accounts. If your business is registered for VAT, the input tax gets a line of its own. If not, the whole amount goes to one account.
Next, Bilanzi looks at your bank account. If the payment is already there, it suggests attaching the receipt to that transaction. That way the expense lands in your books only once. Nothing happens until you confirm.
Bilanzi collects the suggestions under Expenses › Receipts. For each receipt you see how Bilanzi would post it, with every account on the debit or credit side. Next to it you see how sure Bilanzi is, as a percentage. Under «What the model read» you find the places on the receipt the suggestion rests on, such as the amount, the date and the supplier. You check the amount, date and account against the receipt before you accept.
Before a suggestion appears, Bilanzi checks it against fixed rules. The accounts must exist in your chart of accounts, and debits must equal credits. A suggestion that fails this check cannot be accepted.
When you accept, Bilanzi creates a draft entry. It only becomes binding once you post it under For professionals › Drafts. When you reject, you write down why, and the suggestion stays on record with your decision. A suggestion expires after thirty days, and after that you can only reject it.
The suggestions come from a language model that Infomaniak runs in Geneva. The processing takes place in Switzerland. We say it here because you should know it before your first receipt.
Infomaniak receives the receipt and what it needs to judge it, for example your chart of accounts. That only happens when a receipt is being read. Your books and your receipts stay in Zurich. Payslips never go to the model. The details are in the privacy notice.
Swiss law requires every entry to be backed by a voucher. So Bilanzi shows you a list of the entries that have no receipt attached yet. For each line you photograph the missing receipt, pick one you already filed, or note that there is no separate receipt. For bank charges, for example, the statement itself is the proof.
Some things are only agreed by word of mouth, such as a rent settled with a handshake. For those you write your own voucher: what it is about, with whom, since when, how often and who confirms it. Bilanzi files it and attaches it to the entry.
Accounting records and vouchers must be kept for ten years. The period starts when the financial year ends. Vouchers may be kept electronically, as long as they match the transactions they document and can be made readable at any time. The details are set out in the ordinance on keeping business records, the GeBüV.
Bilanzi treats that period as a rule. A receipt attached to an entry cannot be voided while the period runs. That holds even if the link was removed first. For certain records about real estate, the VAT Act requires twenty years. If you mark a receipt that way, Bilanzi keeps it for twenty years. While a legal hold is in place, no receipt can be voided at all.
Sources: Code of Obligations, Art. 958f (fedlex.admin.ch), Ordinance on Business Records, GeBüV (fedlex.admin.ch), VAT Act, Art. 70 (fedlex.admin.ch)
No. The AI suggests, and you decide. An accepted suggestion becomes a draft entry, which you then post. Attaching a receipt to a payment in your bank account also only happens when you click.
PDF, JPEG, PNG, WebP and HEIC, up to 20 MB per file. The AI reads all five formats.
Photographing, filing and linking receipts is part of the Free plan and costs nothing. Bilanzi makes photos smaller before storing them, so the space lasts for many years. Reading receipts with AI is part of Autopilot, with no price per receipt and no balance. On Free, Autopilot reads a few pages for free so you can try it, and booking by hand never costs extra.
The law allows vouchers to be kept electronically, as long as they stay complete and readable at any time. So check on the photo that the amount, date and supplier are easy to read before you throw the paper away. Once a receipt is attached to an entry, it cannot be voided while the period runs.
The people you give access to your business, depending on their role. A receipt only goes to the model when it is being read. Bilanzi uses your receipts for nothing else, not even to improve a model.
This is part of the Free plan, so it costs nothing, and of every other plan too.
Your bank delivers your transactions over EBICS every morning, or you import the statement as a file. Bilanzi suggests a match for every transaction and tells you why. The decision is yours.
Every Swiss GmbH ends its financial year with annual accounts. Bilanzi builds the balance sheet and income statement from your entries and walks you through the close in four steps. The notes you write yourself.
Take three receipts out of your wallet and photograph them. Filing receipts is part of the Free plan, and an account is quick to set up.
Free forever. No credit card.
