On a computer, the tabs of a section used to be a row of buttons above the content, with thirteen of them on two lines under Settings. They now open in the sidebar, right below the section you picked. On a phone they remain a bar that you swipe sideways. Every button now visibly reacts when you point at it or tap it.
When you create a business, setup now guides you through seven short steps. Until now it was one long form. The steps cover the first fiscal year, the chart of accounts, the address for invoices, the bank account, VAT, the opening capital and whether you have employees. You can review and adjust the chart of accounts before it is created. You can skip any step, and Settings › Business shows what is still open.
If you choose the net tax rate method, setup now asks straight away for the rate in your authorisation from the Federal Tax Administration. Until now this was missing, and the first VAT return failed because of it. At the end, setup shows which settings are still to do, such as payroll, dunning, expenses, fixed assets and foreign currencies. Under Settings › Business you can go through setup again step by step at any time.
Under Money › Shop you connect your Shopify store and no longer have to retype orders. Bilanzi fetches them every 15 minutes and prepares one draft entry per day, with revenue and VAT per tax rate. You check the draft and post it yourself. Unclear orders, such as cancelled, refunded or foreign-currency ones, go into a separate list with the reason. If you like, Bilanzi adds your customers as contacts.
Bilanzi suggests the accounts for exchange differences
A payment in a foreign currency needs one account for exchange gains and one for exchange losses. Until now you had to find both in the chart of accounts yourself. They are now preselected if your chart of accounts has suitable ones. Otherwise Bilanzi creates them with one click, and you can change their number and name later.
A reminder for a euro invoice is entirely in euros: open amount, reminder fee, default interest and QR payment slip. You set the reminder fee in the currency of your books, and Bilanzi converts it at the invoice’s rate. As with every reminder, Bilanzi prepares a draft entry for you to check.
You can now send customers in the euro area an invoice in euros, with a QR payment slip in euros. It is still booked in Swiss francs, at the rate fixed when the invoice is issued. Payments are settled at the same rate, and any difference on the bank account is booked as an exchange gain or loss.
The chart of accounts, fiscal years, bank accounts, reminder levels, VAT registration and payroll rates used to be spread across several sections. You now find them all under Settings, each on its own tab. Where you used to look for them, a link takes you there.
Use the Federal Tax Administration’s exchange rates
You now choose where the exchange rate comes from: typed in for each entry, or the monthly average rates of the Federal Tax Administration. With the second option you no longer type in any rates. Bilanzi uses the rate for the document’s currency and the month of the entry. If a month’s rate is missing, Bilanzi rejects the entry instead of using a different rate.
If the amount on your bank statement differs from the invoice amount for a foreign-currency payment, you enter both amounts. This also works when you reconcile a bank statement. Bilanzi books the difference as an exchange gain or loss to the accounts you have chosen. Until now this needed an extra manual entry.
For an invoice in euros you now enter the amount and the exchange rate, and Bilanzi converts it as you type. The entry shows which amount and rate it came from. A reversal uses the original rate.
Until now we answered every request to join the test phase by hand. Now we create the invitation with one click, and it reaches you by email straight away.